Under the direction of the Manager of Planning, this position is responsible to provide effective leadership and direction in the planning, coordination and management of planning applications.
Permanent Full time
The Development Services Department - Planning Division is hiring a permanent full-time Supervisor, Development Planning to join our dynamic team.
When you come to work for the City of Kawartha Lakes, you are joining a community of municipal workers who take pride in knowing that every day you are having a positive impact in the community. Our mission is to deliver the highest standards of municipal services while creating a healthy and sustainable future for all Kawartha Lakes’ residents and businesses. We work to our values of Accountability, Respect and Teamwork and we want you to Jump In with us!!
We are an equal opportunity employer which values equity, diversity, and inclusion in the workplace. We foster a safe and creative work environment, where training and skill development are prioritized, with opportunities and support for career advancement. As a team member at the City of Kawartha Lakes, you may be entitled to the following: flexible work hours, remote and hybrid working arrangements, OMERS pension (defined benefit), employer paid benefits package including short and long term disability income replacement, education reimbursement and other programs that foster innovation, leadership, and career advancement.
Under the direction of the Manager of Planning, this role is key to providing effective leadership and direction in the coordination and management of Pre-consultation and Planning Act Applications. A number of exciting initiatives are underway with regards to site plan control and urban design guidelines. This is a great opportunity for someone who enjoys leading, motivating, and supporting a team, providing staff direction and assisting with the resolution of contentious issues. In addition to leading the Development Planning team, you will also conduct research, prepare reports, documentation and presentations to Council and Committees and work alongside consulting services. This is a hybrid position and may require some visibility in our Lindsay office location.
· Manage the processing of all planning applications by the Planning Division
· Provide professional planning advice to Council, staff, the public, the development community
· Correspond and meet with other departments on a day-to-day basis to address issues relevant to the Planning Division and provide insight and assistance where possible, and l iaise with public, contractors, external agency professionals, and Council to inform of Division initiatives and activities
· Draft and negotiate development agreements and conditions of planning approvals
· Provide staff direction, assisting with resolution of contentious issues; motivate and support staff, holding team meetings for the purpose of communicating policy and procedure initiatives and to discuss Division initiatives
· Develop, implement and administer the annual operations and capital budget for the processing of planning applications
· Review consultants work for applications and peer-review reports prepared for the City; track service provider deliverables and spending
· Ensure conformity to Provincial Planning legislation and policies and develop and conform with City planning policies and by-laws
· Responsible for administering approval of consent and minor variance applications
· Respond to complaints and inquiries regarding applications and proposals; provides response to telephone, counter and written inquiries
· Prepare reports, documents and presentations to Council, Committees and at statutory public meetings
· Prepare and present evidence at Ontario Municipal Board hearings and municipal litigation proceedings
· Assist in the development and analysis of planning policies
· Assist the Manager of Planning with budget preparation
· Provide advice and support to all Planners in the Planning Division
· Oversee the management of records and track the status of development applications
· Act as project manager for large-scale planning matters requiring inter-departmental teams
· Assist in the recruitment, evaluation, discipline and performance management of personnel; determine training and development needs of staff and provide access to additional training as required
· Review Departmental operations and implement customer service efficiencies / improvements as needed
· Perform other related duties as assigned
· Completion of a Degree in Urban or Regional Planning or Environmental Studies or a related field
· Minimum 7 years of related progressive experience, preferably in a municipal environment
· Professional Planner designation
· Full membership in the Canadian Institute of Planners and the Ontario Professional Planners Institute
· Thorough knowledge of planning principles, statutory requirements, by-laws, provincial policies and regulations applicable to municipal planning; familiarity with current literature and trends
· Supervisory experience in a unionized environment
· Practical knowledge of the principles of administrative management and techniques required in the management, supervision, and administration of planning programs and staff
· Excellent communicative skills, both oral and written, which include preparation of technical and administrative reports, and extensive experience addressing public forums
· Interpersonal and negotiating skills to facilitate negotiations and conflict resolution
· Demonstrated customer service skills at a level to develop and maintain cooperative/ collaborative working relationships both within and outside the organization
· Demonstrated ability to exercise discretion and tact and maintain a high degree of confidentiality at all times, complying with all applicable privacy legislation and local policies and procedures
· Demonstrated ability to contribute to and build upon a positive and healthy work environment
· Demonstrated time-management skills with the ability to prioritize workloads and meet deadlines with minimal supervision
· Strong conceptual and analytical skills with the ability to also think and act strategically in a political and community service environment
· Ability to demonstrate initiative consistently with commitment to quality improvement, sharing process improvement initiatives with management
· Demonstrated proficiency in Microsoft Office, the internet and any other related software
· Possess and maintain a valid Ontario Class “G” Driver’s Licence
· Upon a conditional offer of employment, a Criminal Record Check will be required
Carry out responsibilities to a high standard of quality and excellence related to accuracy, completeness and timeliness, with consideration of corporate and departmental objectives.
Communicate at a superior level, to clearly present/exchange/explain/receive/interpret information and influence/coach/negotiate to a successful conclusion. Adapt language or terminology to the needs of the audience. Speak confidently in public, delivering the message appropriately and with understanding of the audience, and respond to questions positively and with clarity. Maintain a high level of tact, diplomacy, self-control, confidentiality, and conduct oneself in a professional manner at all times.
Ensure successful completion of a variety of projects both departmentally and corporately. Show initiative and resourcefulness in developing business plans for departmental responsibilities in a creative and forward thinking manner. Apply innovative methods and solutions to situations through a continuous improvement mindset.
Demonstrate respect for department and corporate policies, procedures and timelines, accept accountability and responsibility for own actions and provide positive leadership and mentoring to others. Demonstrate high ethical standards, respect for relevant legislation and Council directives and for employers’ property and corporate image.
Exercise team building skills to build and maintain collaborative and cooperative departmental and corporate working environment both internal to the City and with external contacts; share information as necessary, demonstrate respect for individual differences and competencies.
Demonstrate excellence in customer service by establishing departmental and corporate standards, providing clear expectations to staff and adhering to the standards. Show leadership and guidance with regard to a strong Customer Service ethic to staff and customers.
Effectively embrace, use and promote the use of current technology to improve service and or accomplish tasks. Ensure staff have the necessary tools, training and access to technology to successfully complete tasks.
Protect own health and safety, and safety of others, by adopting safe work practices, reporting unsafe conditions immediately; follow all guidelines for employees as legislated under the Ontario Occupational Health and Safety Act. Ensure that team members are competent and knowledgeable in regard to workplaces hazards and that all necessary precautions have been taken to protect the health and well-being of staff.
Without bias, systematically obtain and assess relevant information, utilize reflective reasoning and take action in decision making, with a realistic understanding of the issues and the impact of decision on the department/corporation.
Establish efficiencies, budgetary restrictions, liability to departments and corporation.
Demonstrate effective financial management through respect for purchasing policies and procedures. Accurately anticipate annual expenditures, monitor and control costs. Represent departmental budget needs with recognition of organizational goals.
Build an inclusive and productive environment that promotes collaboration, teamwork; setting performance standards, providing relevant feedback and coaching; demonstrate desired competencies, resolve performance problems constructively, hold staff accountable. Promote learning, networking, succession planning and personal growth.
Considering Council objectives, define departmental and corporate objectives, mission and vision statements, and develop policies, plans, goals in order to meet objectives. Consider abilities of resources and short and long term objectives.
In accordance with the Occupational Health and Safety Act, ensure that direct reports are competent and knowledgeable in regard to workplaces hazards and that all necessary precautions have been taken to protect the health and well-being of staff.
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